Document & Ledger AI for Construction
What you say on site becomes the paperwork
An AI service that drafts construction plans, safety documentation, hazard-prediction (KY) records and photo ledgers. Voice input from the site produces compliant draft documents directly — removing the need for dedicated admin staff or outsourcing.
CHALLENGE
Is paperwork holding up the site?
Construction is among the industries hit hardest by labour-shortage insolvencies. Yet the documentation required to get on site is a legal requirement that cannot simply be cut.
Paperwork needs dedicated headcount
Producing construction plans and safety documents means hiring admin staff or outsourcing — a heavy fixed cost either way.
Site managers do admin at night
Days are spent on site, so documents get written after hours. It is one of the main drivers of excessive working time.
Green Site submissions are fiddly
Every main contractor wants different formats and fields, so the same content gets rebuilt again and again in another shape.
KY records and photo ledgers slip
Records that should be captured the same day pile up, and reconstructing them later drifts away from what actually happened.
SOLUTION
Speak on site — the draft is ready before you’re back
Talk into a phone about the work and the hazards, and the AI drafts the document in the required format. Photos are classified from their capture metadata and laid out as a ledger. Per-contractor format differences are stored as templates, so the same content never has to be rebuilt. Everything produced is explicitly a draft for human review and correction — accountability does not change.
FEATURES
Key features
Voice-to-document
Drafts construction plans and method statements from what you describe on site.
KY hazard records
Suggests likely hazards and controls based on the day’s work, formatted as a record.
Automatic photo ledgers
Classifies photos by capture time and work type, then lays them out in ledger format.
Safety document templates
Templates for Green Site and similar submissions, output with the required fields filled.
Per-contractor formats
Register each main contractor’s format once and output the same content in every required shape.
Reuse past projects
Search similar previous works and reuse them as the basis for new documents.
FLOW
How we onboard you
- STEP 1
Discovery
We review which documents you produce today and the formats your contractors demand.
- STEP 2
Template setup
Your actual forms are registered as templates.
- STEP 3
Pilot
Run it on a single site to measure draft quality and rework.
- STEP 4
Rollout & tuning
Expand across sites while continuously refining templates and output.
TARGET
Who it’s for
Specialist trade contractors
Firms that cannot justify dedicated admin staff, where site managers absorb the paperwork.
Small and mid-sized main contractors
Businesses running several sites at once where documentation has become a real administrative load.
Firms currently outsourcing documentation
Where outsourcing is a standing cost, bringing it in-house is a direct saving.
FAQ
FAQ
- Q.Can we submit the output as-is?
- A.What it produces is a draft. The design assumes human review and correction, and final responsibility is unchanged. The goal is to cut the time drafting takes, not the checking.
- Q.Does voice input work with site noise?
- A.It is built for noisy environments, but in extreme noise we recommend dictating during breaks or transit. Text input is also supported.
- Q.Can it match our contractor’s required format?
- A.Send us the actual form and we will register it as a template. Multiple contractors’ formats can run in parallel.
- Q.Will crews who aren’t IT-savvy manage?
- A.The interaction is mostly speaking into a phone and taking photos. We run on-site training at rollout.
Test the output against your own forms
Send us a form you use today and we will show you what it generates. Get in touch any time.
Contact us